One Platform. Two Modules. One Source of Truth.
Facili-Fleet is one platform with two independently purchasable modules — Facility Management and Fleet Management. Each is powerful alone, and both share one architecture so they work seamlessly together.
Facili — Facility Management
Buildings, equipment, maintenance, utilities and facility operations.
Facility & Asset Management
Sites, buildings, floors, machinery, equipment, HVAC, generators, water and IT assets — each with ID, QR, location, responsible person, condition, warranty, supplier and maintenance history.
Maintenance & Work Orders
The operational heart: Problem → Request → Assignment → Work → Verification → Closure. Corrective, preventive, priorities, technicians, parts, labour and cost.
Inspections, Safety & Compliance
Daily, equipment, building, fire, generator, electrical and hygiene inspections. Incident reporting, compliance documents and expiry tracking — with auto-created maintenance tasks.
Utilities, Inventory & Vendors
Electricity, water, fuel, internet and waste tracking with cost variance. Spare parts & consumables with minimum stock. Vendor contracts, SLAs, performance and renewals.
Facility Dashboard & Analytics
Sites, open work orders, overdue maintenance, assets, maintenance cost, utility cost, inspections due and expiring contracts — plus KPIs like response time and PM completion %.
Fleet — Fleet Management
Vehicles, drivers, trips, fuel, maintenance and fleet costs.
Vehicle & Asset Management
Central register: ID, plate, make/model, year, VIN, type, owner, department, driver, location, status, purchase & current value. Documents, insurance, registration and expiry alerts.
Drivers & Compliance
Driver profiles: name, employee ID, licence, category, expiry, assigned vehicle, contact. Track training, safety records, incidents, violations and performance — with automatic expiry alerts.
Trips, Dispatch & Vehicle Requests
Employees submit vehicle requests; managers review, approve and assign driver + vehicle; drivers receive trip assignments and log start/end KM, fuel, destination and purpose.
Fuel, Maintenance & Operating Costs
Fuel logs with litres, price, odometer and supplier. Service schedule, oil, tyres, repairs, parts, labour. Total cost = Fuel + Maintenance + Insurance + Registration + Other.
Fleet Dashboard & Analytics
Total vehicles, available, on-trip, under maintenance, fuel cost, KM driven, fleet cost and expiring documents. KPIs: utilization %, cost per KM, fuel consumption, downtime and compliance.
One common architecture for both modules.
Buy one module today, add the other tomorrow — no second implementation needed, because both run on the same core.
The interconnected ecosystem.
A factory buys both modules. When a generator needs maintenance, the work order pulls in a vehicle, a driver, a trip and fuel — and management sees one combined cost.
Facility → work order
Generator requires maintenance → work order created → spare parts required → vendor/technician assigned → technician needs a company vehicle.
Fleet → trip & fuel
Vehicle requested → driver assigned → trip recorded → fuel recorded → maintenance job completed → combined dashboard shows total activity cost.
Built for how African organizations really work.
Designed in Kigali for the realities of multi-site operations — offline-capable, mobile-first, and affordable at scale.
Lower Operating Costs
Cut redundant spend with consolidated maintenance, fuel, utilities and asset tracking.
Real-Time Visibility
Live dashboards across facilities, fleet and work orders — no more spreadsheets.
Multi-Organization
Manage multiple orgs and switch context securely from a single account.
Mobile-First Driver Portal
Drivers log inspections and fuel on the go, online or offline.
Secure & Role-Based
Granular permissions, audit trails and data encryption by default.
Actionable Reports
Scheduled exports, custom builders and KPI tracking out of the box.
Trusted across sectors.
Purpose-fit for the organizations that keep communities running.
NGOs & Non-Profits
Track ambulances, field vehicles and relief equipment across districts.
Schools & Universities
Manage buses, classroom assets and campus maintenance in one place.
Hospitals & Clinics
Never lose critical medical equipment; keep vehicles mission-ready.
Logistics & Transport
Optimize trips, fuel spend and preventive service for your fleet.
Government & Public Sector
Transparent asset and fleet management with full audit trails.
Private Companies
Scale facilities and fleet operations with enterprise-grade tooling.
From request to report in five steps.
A single, transparent workflow connects every team member to the work that matters.
Request
Any team member raises a facility or fleet need.
Approve
Managers review, prioritize and approve work orders or trips.
Assign
Auto-assign to the right technician, driver or team.
Execute
Work is completed, with parts, photos and odometer captured.
Track & Report
Live status, costs and KPIs flow to dashboards and reports.